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RETURN TO SCHOOL ACTION PLAN
| ACTION | HOW/DETAILS | BY WHO |
|---|---|---|
| 1. REFERENCE DOCUMENTATION | ||
| 1a. Legal documents: Canary Island laws affecting the re-opening of schools in September 2020. | Protocolo COVID-19 en centros educativos | Gobierno de Canarias – Educación |
| 1b. What we know about COVID-19 and children | What we know about COVID | |
| 1c. The local situation in Las Palmas/Spain and epidemiology of COVID-19 | Información actualizada del Gobierno de Canarias sobre COVID-19 | Gobierno de Canarias |
| 1d. Risk Assessment. Full evaluation of risks and actions to take. | Risk assessment | BOD |
| 2. HEALTH AND SAFETY | ||
| 2. Covid-19 Health and Safety Committee: The Board of Directors have stated that the single most important aspect of the return to school is the Health and Safety of all our staff. To this end we have created a Covid-19 H+S Committee to advise us on our protocols so we can return to school in a safe and secure manner. | Covid-19 H+S Committee: Principal-Chair Board of Directors Office manager HR manager SEN teacher/nurse Consultants: Director of local Health Centre, 6 doctors, school lawyer, architect, 2 teachers, 2 parents. | BOD HR manager Office manager, nurse. |
| 3. LIMITING CONTACT PROTOCOL | ||
| 3a. BUBBLES: Primary classes arranged in class bubles and secondary arranged in year group bubbles. TOILETS: Separate toilets for each year group bubble. PLAYGROUNDS: Separate playground area for each class/ year group bubble. Dining room arrangements in primary is class group eat in bubbles. LUNCHES: In secondary students eat with 1.5m distance between each person and year groups at the same time. SECONDARY HOME ROOMS: In secondary the students will remain in a “home” classroom not moving during the day. The specialist teachers will move between rooms. ONE WAY SYSTEMS: All school movements are in a one-way system and no two year groups will come into contact with each other. exit times. LIBRARY: Library-social spacing of 1.5m between students. | School map of class “home rooms” and year group playgrounds and toilets.
Inform staff as to which rooms are to be opened | |
| 3b. Protective Measures-PPE: Masks worn by all school community, except under 6’s. Primary wear masks when moving about the building but not when in their bubbles nor when sitting in the classroom. No protective gloves are required. Temperature taken for everyone entering the building. | Increased personal hygiene: Gel at every entry point. Handwashing at each play time and lunchtime. Additional outdoor hand basins have been provided. H+S Posters around school. Additional H+S classes for students. | CDC |
| 3c. Cleaning, disinfecting and ventilation: New cleaning/disinfecting protocol and daily cleaning plan. Open windows/doors protocol. Shared resources (eg computers) cleaned before use). New disposal of waste protocols. | Contact cleaning team Manager to carry out a cleaning audit once complete. | Non T. manager Cleaning team |
| 4. CASE MANAGEMENT PROTOCOLS | ||
| 4a. Actions to protect the school community: All staff and parents to complete a consent form before return to school. Authorising tracking and confirming free from symptoms. See consent form Actions in case of suspected case of Covid: Clear protocol for actions, isolation and collection. Followed up by test and trace procedure and testing as required. Actions in case of confirmed Covid case in school community: Follow medical instructions and protocols. | Actions in case of confirmed Covid case in school (to be confirmed by the Canarian Health authorities) Step 1: One child in a class tests positive: The child remains at home for 14 days. The class and teacher are tested. Online learning activated. Step 2: Two or more children in the same class test positive: The class and teacher are tested and all stay home for 14 days. Online learning will take place. Step 3: Where three or more classes in a building have been quarantined, then all classes in the building (primary or secondary, but not both) are quarantined at home for 14 days. Online teaching will take place. The school will follow instructions and protocols of the Canarian health authority when published. | Principal Non T-Manager HR manager |
| 5. REORGANISING SCHOOL | ||
| 5a. Staffing Plan: Find out which members of staff are able to work and produce a staffing plan going forward. Develop a critical staffing list identifying the minimum staffing required for a group of students/class for it to operate and the cutoff point when the class cannot continue in school (having to move to online learning). Duty cover list: see 5a duty lists | Contact staff and check availability. Complete staffing plan. | HR manager |
| 5b. Building re-opening plan: Plan which rooms will be open, including kitchens, staff areas, access to drinking water and pupil/staff/visitor toilet facilities. Bins in each room emptied twice a day minimum. | Complete risk assessment Inform staff and parents Playground markings (1.5m). One way systems around school. | Principal |
| 5c. Additional school signage: Prepare welcome areas for receiving pupils and visitors/parents/careers. | Display welcome posters and information about staffing/safeguarding and infection control etc. Update website if applicable Consider spaces for pupils and staff to store belongings such as bags etc | Class Teachers SLT Office staff |
| 5d. Morning and afternoon routines for parents: Action Plan for beginning and end of day. Communicate with parents the school opening date for each age group. Take decision on school transport. Cancelation of before and after school activities. Early birds, extra-curricular and after school clubs as normal. | Letter with information about where/when parents can drop off/collect their child/ren and what they need to bring to school. Update website if applicable and share information about which learning/welcome spaces will be open. | SLT |
| 5e. First Aid rooms: Isolation rooms in both buildings for those showing signs of Covid. Ensure adequately stocked. | Zuloaga- Medical room and old German room (beside staffroom/reception). Primary-Meeting room and external office near KS1 gate. | First aiders Office Staff Support Staff |
| 5f. Bus organisation | Protocolo de actuación de Autobuses Moreno ante COVID-19 | |
| 5g. School fees • When a student or class is in quarantine for up to 14 days (and online teaching is in place) the school fees will be charged as normal. Lunch conditions as per the present policy. • When a student or class is in quarantine for 15 days or more discounts will be activated. | ||
| 6. TEACHING AND LEARNING | ||
| 6a. On-line learning: System set up and ready for implementation if needed. A. Teaching from school to whole class and on-line teaching simultaneously. B. Teaching from home for 2 week periods, if all class/sent home. | Discuss what resources will be needed | |
| 6b. Staff and children Wellbeing: Put in place a wellbeing Action Plan Ensure student voice active in being consulted regarding new changes. | Coronavirus: resources to support the return to school | Care and guidance counselor |
| COMMUNICATION | ||
| 7a. Staff communication: Organise regular staff meeting online (or email staff) with the latest updates, including the risk assessment. | SLT | |
| 7b. Parent communication: Update parents with any further information as a result of contacting staff/parents. | Email Update website if applicable | SLT |
| 7c. Student communication: Regular E-mails to keep student body informed. | As per plan | SLT |
| 8. REVIEW | ||
| Review Action Plan: Adapt measures as the pandemic develops. | Weekly or before if significant changes occur. | SLT |
Oakley College’s Risk Level
Oakley College’s Current Risk Level is 2. We continue to closely monitor the situation.
In addition to following guidance from the Canarian Department of Health, Oakley College is using a risk evaluation matrix (see below) in responding to possible impacts of COVID-19. We are meeting daily to re-evaluate the School’s risk level and will inform families as the situation changes. Different protocols will be put into place if and as the risk level changes.
Coronavirus Risk Matrix
The Oakley College risk matrix is as follows. Please note that these are guidelines for internal use and that it is up to Oakley College’s discretion—in coordination with the Spanish Department of Health (Sanidad)—whether all, some, or most of the bullet points must be made before moving to the next risk level. Actions that will be taken in case of a change in the risk level are detailed below:
Risk Level 1 (Low Risk)
- No Oakley College cases of Coronavirus
- Very few reported cases of COVID-19 in Gran Canaria
- Some countries declare public health emergency
- Airports implement screening mechanisms; some travel advisories recommended
- Canarian government and Department of Health allows school to remain open
Risk Level 2 (Moderate Risk)
- Limited cases of COVID-19 in Gran Canaria
- Travel advisories recommended by WHO and Canarian government
- No Oakley College students, families, or employees identified with COVID-19
- Average student attendance remains high (90-100%)
- No advisories against non-essential travel to non-affected countries.
- Canarian government, WHO, and/or regional health authorities declare a pandemic
- Canarian government allows school to remain open
Risk Level 3 (Medium Risk)
- Few COVID-19 cases within school community
- Increased community spread of COVID-19 in local Area
- Average student attendance below 80 – 90%
- Increasing evidence of potential restrictions on airline travel/other forms of international public transportation
- COVID-19 disease behaviour or contagiousness changes to higher risk level
- Canarian government allows school to remain open and school opts to remain open
Risk Level 4 (High Risk)
- Canarian government closes the School
- Significant spread of COVID-19 cases within the school community
- COVID-19 cases quickly increasing in the local area
- Government directs that schools be closed
- Evidence of restricted airline travel or major travel restrictions
- Staffing and attendance issues at school
